Fundraising privacy notice

Under General Data Protection Regulations (GDPR) we need to give you certain information about:

  • the type of data we collect and store about you
  • how long we keep it for
  • why we need it
  • our lawful basis for collecting it
  • if we use legitimate interests as our lawful basis for processing data what those legitimate interests are
  • if we share your data with any other people or organisations
  • the rights you have over your own data
  • Where we obtained the data if it wasn’t directly from you

This privacy notice is intended to give you all the information that you need. You should also read our privacy policy which can be found at www.youngwomenstrust.org/privacy_policy.

The rules around GDPR relate to personal information which is concerned with identifiable, living individuals; that is you!

What data do we hold?

The specific information we hold was obtained directly from you and is held on our secure database. It includes the following.

If you’ve given a gift through our website:

Details held  Lawful basis for processing

Name, post code, contact details such as email or phone number 

If you’ve set up a direct debit, your account information (sort code, account number) 

Legitimate interests: We need this information in order to provide you with the service that you’ve requested. We also need these details to claim gift aid. 

Details of your gift (amount, date)

Legitimate interests: We keep this is so that we understand the history of your relationship with us. We use it to tailor the communications we send you, including our fundraising appeals. We also need these details to claim gift aid.

If you’ve signed up for an event through our website or one of our partners:

Details held  Lawful basis for processing
Name, post code, contact details such as  email or phone number                               Legitimate interests.
We need this information in order to provide you with the service that you’ve requested.            

Details of the event you’re participating in

Legitimate interests We keep this so that we understand the history of your relationship with us. We use it to tailor the communications we send you, including our fundraising appeals. It also helps us to monitor the success of our different fundraising initiatives so we can make sure all our activities are cost-effective.  

If you’ve donated through a third party (JustGiving, Virgin Money Giving, CAF, payroll giving agencies etc.):

Details held        Lawful basis for processing     

Name, post code, contact details (such as email or phone number) and contact preferences. If you haven’t given consent for us to contact you via email, we won’t.

Legitimate interests

We need this information in order to provide you with the service that you’ve requested
Details of your gift (amount, date)

Legitimate interests

We keep this so that we understand the history of your relationship with us. We use it to tailor the communications we send you, including our fundraising appeals.

If you continue to keep in touch with us, we will collect and store otherinformation about you. Specifically, we collect the following things:

Details held  Lawful basis for processing 
Correspondence between us and you (emails, letters)

Legitimate interests

We keep this so that we understand the history of your relationship with us. We use it to tailor the communications we send you, including our fundraising appeals.

How long do we keep this information for?

We keep this information indefinitely, however we won’t contact you if you haven’t taken any action for us in the past 5 years. We need to keep information for gift aid purposes, and to understand and monitor our fundraising activities.

Who do we share it with?

We don’t sell or rent your information to third parties. We don’t share your information with third parties for marketing purposes.

We may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process donations, register you for an event and send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

Please be reassured that we will not release your information to third parties beyond Young Women’s Trust for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

When you use our secure online donation pages, your donation is processed by a third party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions. We perform checks to make sure that 3rd party providers we use have data protection policies in place. 

What are your rights in respect of your data?

If we rely on consent to process your data you can withdraw your consent at any point. This means that we will stop processing your data.

If we collect data because it is in our legitimate interests to do so, you can object to us processing the data but this may mean that you won’t be able to use our services.

You can make what is known as a ‘subject access request’ this means that you can make a request to see all of the data that we hold about you. You can also ask us to correct information that we hold that is inaccurate.

You can do this by emailing info@youngwomenstrust.org or writing to The Fundraising Team, Young Women’s Trust, 15-18 White Lion Street, London N1 9PD. We won’t charge you for doing this.

If you have provided data to us by consent and you withdraw your consent you can ask us to erase the data.

Who can you complain to?

You can email info@youngwomenstrust.org to make a complaint to us, or write to The Fundraising Team, Young Women’s Trust, 15-18 White Lion Street, London N1 9PD.

If you think your data rights have been breached, you are able to raise a complaint with the Information Commissioner (ICO). You can contact the ICO at Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF or by telephone on 0303 123 1113 (local rate) or 01625 545 745.